Fully Integrated Job Control

The EFI Pace Production solutions offer you a fully integrated hub for all your job activity. Easily manage job planning and scheduling, collect costs and shop floor data, and track purchasing, inventory and shipments.

The Job Control Center module integrates with virtually every other module in the system, thereby providing users with one primary location for accessing information about any job that is either in process or that was previously completed. This allows customer service, estimating, sales, production and management to rely on the same information at the same time to make decisions. This module offers you these features and benefits:

Enter jobs in a variety of ways to make the process fast and efficient

You can enter jobs manually, convert them from an estimate into a job or duplicate them from an existing job. Regardless of the method, many features are available to streamline data entry and allow information to flow quickly and easily to the job jacket, customer acknowledgement, stock ticket, scheduling tickets, shipping labels, delivery tickets and other standard and customizable forms.

Provides auto-estimate conversions and job duplication for fast production data entry

If you convert an estimate to a job, the system automatically enters the production information on the job jacket and allocates inventory materials for the job. If you duplicate an order from a previous job, the system brings forward all of the production information and notes from the previous job. This feature enables you to create template jobs, which streamlines the order entry process for standard jobs that you produce over and over again.

Review, edit, print or hide a variety of key job details

This module contains or displays the following types of information: administrative, job details, electronic job jackets (which can vary based on job type), job costing and tracking information, job planning and scheduling information, notes, change orders, purchase orders, materials, shipments, pre-bills and invoices, customer notes and credit, job components, versions, proofs, shipping and all Internet activity.

Receive instant notifications when key events occur as jobs move through the process

Monitor information such as job status, job planning, Internet activity and job tracking as it changes moment-to-moment live and in real time. Make better decisions and enter customer alterations with confidence, knowing it is not too late to include them. Employees can also check the availability of stock from inventory for a last minute quantity change.

Easily manage the details of combo jobs or jobs with special requirements

In addition to standard job control functionality, the Job Control Center module handles less common areas in detail. This includes special job types, like combo jobs, where multiple jobs run together on the same press form, but need to be tracked with costs collected and invoiced separately.

Define and run forms and reports for jobs at any time

This flexible module enables you to customize or modify report parameters to produce job jackets, stock tickets, delivery tickets and shipping labels. You can also manage change orders and billing notices from here. Each document you create can include bar codes, if desired, for easy and accurate tracking and reporting.

Use the robust search to find any job, part, component or version

The advanced search and on-demand document production features increase productivity and efficiency. Your staff stays focused on the task at hand rather than searching for answers.

Change Orders

The Change Orders add-on module enables you to record changes in the jobs after initial entry and offers you these features and benefits:

• Record customer changes or printer errors and bill those that are indicated as billable.
• Produce and email a billing notice to the customer indicating the changes to be made and the additional charges that will be invoiced.
• Add billable change orders to the invoice automatically, to maximize the revenue from an order while reducing the amount of money that is never captured because it is missed or time is short.
• This module integrates with the Pricelist Quoting add-on module to add and automatically bill pricelist items (with customer specific pricing) when the job is invoiced.

Job History and Sales Analysis

The Job History module includes a complete history of every job produced for a customer. It provides your salespeople with accurate and detailed information so that they can respond positively when a customer asks to reprint or reorder a job. This module offers you these features and benefits:

Includes extensive reports for all system jobs

The Job History module includes reports that facilitate sales support and assists with marketing programs by identifying buying patterns based on previous history. In addition to normal sales and value-added reporting, the system provides profitability analysis and revenue variance information by salesperson, customer, product, and job type for any date ranges. Reporting is available for all jobs done in the system to give you a complete picture for the desired items.

Displays a complete history of every job produced, and in reverse chronological order

A complete history means you have every instance a job was reprinted, with the most recent version at the top. This eliminates mistakes like pulling the wrong job jacket, reprinting the wrong version, or using an old logo.

Provides advanced search options and filters

The system includes advanced searches that enable you to find any job quickly by using the customer name or any portion of information from the invoice, purchase order, product type or description. You can also save your searches for future use. If you access the history by customer, the system speeds up access time and provides fast information by filtering out all other customer jobs without displaying them.

Interfaces with Job Billing to provide complete and accurate records

All jobs that are invoiced in the Job Billing module flow directly to the Job History. This provides you with information about every job, credit, and invoice that the customer received. This enables complete and accurate information to flow to all reports and ensures you have a complete picture of the job before making a mistake. If credits had to be issued or the customer rejected the job last time, it is right there in front of you to make adjustments this time. If the job lost money or was planned incorrectly, the history has the estimate, the job, the notes and any related information desired to allow a drill down into critical information quickly.

ePaceStation

The ePaceStation module is an innovation from EFI Pace that offers users a unique tool to sort, manage, manipulate and view large sets of data. This easy-to-use module enables you to monitor, view and even edit information on a real-time basis directly out of the database, and includes the following features and benefits:

Supports personalized queries of system data that users can edit and save

This revolutionary module gives each person in your operation a personal view of the system data. These views can be rearranged, organized and then saved in the system for later review.

Enables users to locate and manage real-time information directly out of the EFI Pace system on a dynamic report

Data access is real time and can be refreshed with one simple click of the mouse. Similar to a report writer, ePaceStation enables you to create a report or personal view of the system data quickly and easily. All of the database tables are already linked, and include common sense field names. The database also contains all user-defined fields and their translations.

Provides quick and intuitive query creation, and the ability to group and filter results

You can set up parameters to build, sort, group, edit, and filter results by any field in the database. For example, you can monitor the status of thousands of jobs on some screens, and ePaceStation enables you to create a filter and display only the jobs with a certain status, key date in a range of dates, or amount.

Allows users to edit system information directly through the ePaceStation query results

Even better than a report writer, the system enables you to edit any information directly on the screen. The security system is totally integrated to allow users to view only the information they can normally see in the application, and edit only those fields they can normally access. Thus, ePaceStation provides global editing capabilities with matched security.

Offers direct access to system information across all modules to facilitate quick and efficient decision making

You can move directly from ePaceStation into other system modules such as the Job Control Center, Inventory, or Accounting for the object represented in the view. With views, you can manipulate and monitor the same data in real time, then use the drill-down on any record to get complete detailed information. This enables you to navigate easily to items of interest and make additional notes, or view additional information to make decisions quickly and efficiently. You can also save multiple views to create favorites, links, or shortcuts and view information more quickly. Sample views include the production plan for a cost center, the jobs due out in the next two days, the COD shipments that need invoices, the customers on credit hold, or the proofs due back today.